E-Notary in Ukraine: new rules and requirements for notaries
30 August 04:00
Ukraine has amended the rules in the field of electronic notary. This was reported by "Komersant Ukrainian" with reference to the Ministry of Justice of Ukraine.
The main purpose of the adopted resolution is to harmonize existing regulations and improve the regulation of the Electronic Register of Notarial Acts, as well as to increase control over the use of special forms of notarial documents.
The main changes:
- Parallel maintenance of registers. A procedure has been introduced that allows notaries to simultaneously maintain the Electronic Register of Notarial Acts and a paper register as part of a pilot project.
- Access to the registry in case of reorganization. The issue of transferring access to the Electronic Register of Notarial Acts in the event of reorganization of state notary offices to their successors has been regulated.
- Clarification of the list of information not entered. The list of data not subject to entry into the electronic register but remaining in paper journals has been updated, in particular: the amount of the fee for a notarial act or state duty, the grounds for exemption from it, and the signatures of the persons applying for a notarial act.
- Control over special forms. An authorized person of the Unified Register administrator has been granted the right to enter data on destroyed, lost or stolen forms that have not been delivered to customers (government offices, archives, private notaries).
Why are these changes needed?
The Ministry of Justice notes that the adopted innovations will allow
- avoid inconsistencies in law enforcement;
- ensure the stable functioning of the Electronic Register of Notarial Acts as part of the unified state e-notary system
- improve accounting and control over the use of special forms of notarial documents.
